You’re nearly finished! You’ve approved your invitation design, materials will soon go to print, and envelopes are on their way to your calligrapher. Next up: sending a properly formatted address list to your calligrapher.
Although the calligrapher with whom you’re working may have her own system and requirements, over the years we’ve noticed some standard requirements as it pertains to address list formatting:
1. Send a typed list in a word document, not a spreadsheet
2. The list should be in address label format, as below, max three columns
3. Use a legible font, such as Times New Roman, 12 pt
4. Alphabetize your list
5. If you have changes or updates to addresses after the initial list has been sent to your calligrapher, send changes and updates by email. Do not send a new, revised list. Updated drafts cause confusion.
This is what is meant by address label format:
Miss Sally Sue
14 Sunshine Street
Sunnyville, California 23456
Happy mailing! xoxo